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TABLE OF CONTENTS

ACCIDENTS All accidents and injuries, no matter how minor, are required to be reported through the University injury reporting system. The supervisor of an injured employee, the department head or a designated individual within the department must complete all sections of this form within 24 hours after the injury is first reported.

ADVANCES If you need an advance for travel expenses you submit your request to Bev Gedvillas at least two weeks before you need to have the funds in hand. All travel advances on restricted accounts must be approved by the Division's Finance Coordinator (Linda Mattison) before they can be processed; Bev will take care of getting Linda's approval for you.

There are two types of advances. A Travel Advance (the most common type of advance) is used support trips to scientific meetings, etc.

A Site Project Advance is used for work conducted at a remote location under a sponsored project. A site project advance can provide for supplies, local travel expenses, food, lodging and costs for local workers. The travel and work must be approved in the budget associated with your sponsored project. All travel advances on restricted accounts must be approved by the Division's Grant and Contract Administrator (Diana Wixson) before they can be processed; Bev will take care of getting Diana's approval for you.

If you have any questions about travel advances, site project advances or travel reimbursements please contact Bev Gedvillas at 5-0130.

ANNOUNCEMENTS Announcements regarding seminars, the Nutrition Graduate Student Organization (NGSO), and social events, are posted on the bulletin board across from the Savage Hall Mailroom (124 Savage Hall). In MVR these notices are posted on the 3rd floor of the main building close to the DNS MVR Mailroom. Please do not post special event posters on the front and back of doors in DNS; this has been deemed a safety hazard.
 
AUDIO-VISUAL EQUIPMENT Laptop computers and portable LCD projectors can be reserved through Connie Soper (119 Savage, 255-3206). Equipment should be picked-up and returned to 119 Savage Hall. If equipment can not be returned by it must be locked in the office of a faculty member and returned to 119 as soon as possible the next day. Please be sure to schedule time for pick-up, set-up and return of equipment.
 
100 and 200 Savage contain a dedicated computer and LCD projector, 232 contains a plasma display and a VCR/DVD player, and 332 Savage has a mounted LCD projector. 200, 232 and 332 Savage contain an overhead projector. 100 Savage also contains a slide projector. Should you arrive in 200, 232 or 332 and find that the overhead projector is missing or not working properly please contact Al Armstrong (114 Savage, 255-7609), the Division’s Facilities Manager, for assistance.
 
For urgent classroom technologies support please contact Alex Nemeth at 255-1128. If you can’t reach Alex then call Ewa Magdalena Wdzieczak-Smering at 254-8269.
 
BUSINESS TRAVEL Faculty, staff and graduate students who will be traveling using funds in a Cornell account, should contact Beverly Gedvillas in the Office of Administrative Support (5-0130; 113 Savage Hall) as far in advance of the travel as possible. Bev is most likely the person who will process your travel reimbursement and she can advise you on the appropriate procedures.
 
Travel Arrangements
  • Faculty, staff and students are responsible for making their own travel arrangements.
  • If you want to direct charge your travel to a Cornell account please contact Bev (5-0130; 113 Savage Hall) to discuss the best way to handle your reservation. 

Travel Reimbursements
At the conclusion of your travel you should provide all of your original travel receipts to Bev Gedvillas; the auditors require original receipts. Please use the attached form to summarize your expenses. Answering all of the questions on the form will help Bev to expedite the processing of your reimbursement.

COMMITTEES On an annual basis the Director makes appointments to various committees withing DNS (Curriculum, Appointments and Tenure, etc.). You will find a list of all committee assignments as well as information on faculty and staff who represent DNS on college and university committees with this link.
 
COMPUTING The Division's computing support is provided through the College of Human Ecology. To request assistance please submit a request to the Helpdesk. You can also contact the CIT Helpdesk for assistance at 5-8990.
 
Purchasing Computer Equipment
 
If you are considering purchasing a new computer you should know that:
  • The Human Ecology Computing Support Group (CSG) is happy to assist you in determining what computer should be purchased to meet your needs. You should contact the CSG through their Help Desk at http://www.human.cornell.edu/che/helpdesk/  to request assistance. They can provide the required quote you need to facilitate the purchase.
  • The University has agreements in place with Dell and is well equipped to handle hardware problems with Dell products. In fact, three of the technicians in the Human Ecology CSG are Dell certified technicians and have the authority to order and repair Dell products that are under warranty. For this reason CSG will almost always recommend a Dell product when one is available that meets your needs.
  • If you decide to purchase a non-Dell product the support you receive from the HE-CSG will be limited to network support, and uncomplicated hardware and software support. Problems that involve warranty issues will be your responsibility; you will be expected to work through the issue directly with the vendor.
E-Mail
Information at Cornell is primarily communicated via e-mail so it's important that you check your e-mail regularly. Faculty, staff and students at Cornell are issued a net ID that can be used with WebMail and Eudora mail programs.
 
Graduate Computing Facility
DNS maintains a computer facility in the basement of Savage Hall (B39) which can be used by all DNS graduate students. Contact Francoise Vermeylen (B11 Savage) to obtain 24-hour access to this facility. All computers in this facility are connected to the internet and are equipped with Bear Access as well as various software including word processors, spreadsheets, graphics, and statistical programs. A laser printer, scanner and electric typewriter are also available.
 
CIT also operates several facilities on campus which have Macs and PCs, and where you will be able to print in color and on posters.

DELIVERIES Deliveries made to Savage Hall and Kinzelberg Hall are received in the Office of Administrative Support (119 Savage Hall). You will be contacted when a package in your name has been delivered. Deliveries made to MVR are received in the MVR sub-basement mailroom and then delivered to Deanna Owens office. Deanna will contact you when a package has arrived in your name.

It’s important that the packing slip enclosed in or affixed to your package be removed and submitted to the College of Human Ecology ’s Business Service Center immediately upon receipt. Please be sure to write your account number on the receipt before sending it to the Business Service Center .
 
FAXES Fax machines are located in each DNS mailroom (124 Savage and 341 MVR). The fax number in the Savage Hall mailroom is 5-1033. The fax number in the MVR mailroom is 5-0178. To send a fax to another campus fax machine just dial the last five digits of the campus phone number (beginning with the prefix 253-, 254-, or 255-). It’s necessary to dial 9 for an outside line for any calls made outside of campus. To send a local fax dial 9 and the 7-digit number. Personal long-distance faxes can be sent by using a prepaid calling card. Business long-distance faxes can be direct charged to a Cornell account by using an authorization code. If you have funds in a Cornell account, or your supervisor/advisor authorizes you to use his/her account, you should contact Donna Whiting (5-2711; 119 Savage Hall) to have a telephone/fax authorization code established for your use.
 
FIRE EMERGENCIES In the event of a fire that is not out of control activate an alarm, call the University Police by picking up a red phone in the corridor, or by calling 5-1111, or calling the Ithaca Fire Department at 273-8000, and then exit the building via the stairs.
 
Fire extinguishers are located in stairwells and labs. It's a good idea to familiarize yourself with the locations of fire alarms, the red emergency phones in the corridors and the location of fire extinguishers.
 
LABORATORY SAFETY
 
General Laboratory Safety
The most important aspect of working in a laboratory is safety. The Division of Nutritional Sciences stresses safety in its laboratories at all times. Everyone working in a laboratory must comply with the OSHA Laboratory Standard and the Cornell Chemical Hygiene Plan. Besides being familiar with these guidelines, you should also be familiar with the locations of the OSHA Safety Manual, the DNS safety manual, and Material Safety Data Sheets (MSDS indicate toxicity, reactivity hazard, and health hazard for every chemical in the lab), which are located in binders in every laboratory.
 
Students should check with their professors about the toxicity of substances used in their laboratory and check safety manual lists for incompatible chemicals. Nearly all chemicals in the laboratory will have a MSDS (Material Safety Data Sheet) with important information about each chemical.
 
If you will be working in a laboratory you should know that:
  • No food or beverages should be consumed in the laboratory or stored in laboratory refrigerators.
  • Protective attire (lab coats, aprons, gloves, shoes and goggles) should be worn in any potentially hazardous situation. Open toe shoes are not safe to wear in a laboratory. Your first line of defense from any chemical, radioactive, or medical contamination is protective clothing. Proper eye protection must be worn by all students, instructors, and visitors in any potentially hazardous situations. Each laboratory should be equipped with goggles.
  • The last individual to leave a laboratory is responsible for closing the laboratory at the end of the day by making sure that gas, lights, water and all appropriate equipment are turned off and that windows are closed. If equipment must be left running overnight or during a weekend, the user must post his/her name and telephone number in a prominent place. Flooding in laboratories can cause extensive damage; water should be turned off at night unless explicit permission is obtained by the professorial faculty member responsible for the laboratory. If you have permission from the responsible faculty member to leave water running overnight you should make sure that all hose connections are securely fastened and that sink drains have no foreign debris to clog them.
  • All gas tanks, full or empty, must be properly chained to a wall or bench. When tanks are moved, they should be securely chained to a hand truck designed for this purpose. Gas tanks cannot be stored in corridors.
  • No electrical appliances brought from home should be used in any laboratory without approval from the DNS Facilities Manager, Al Armstrong.
  • Each principal investigator (PI) in DNS is responsible for ordering and managing the use of controlled substances, if required as part of a research project.  This means the PO must acquire both a New York State (NYS) and Federal license before any controlled substance (as defined by NYS and Federal law) can be ordered.  The NYS license must be acquired before the Federal license can be obtained.
    • The NYS application is available from the following web site http://www.health.state.ny.us/forms/doh-4330.pdf and must be submitted by mail.
    • Once the NYS license is obtained, the PI can obtain the Federal license online at http://www.deadiversion.usdoj.gov/drugreg/reg_apps/onlineforms_new.htm.
    • In applying for these licenses, the PI should choose the Class 4 Researcher classification.  The PI should submit a CV and a controlled substance protocol as part of the NYS application.  Also, the PI should claim exemption from the fees for both the NYS and Federal licenses, since the Contract Colleges at Cornell are part of SUNY, a state institution.
    • A PI should plan for at least 6-8 weeks time to obtain these licenses.
  • If you have questions or concerns about laboratory safety and training, including proper waste disposal procedures, contact Al Armstrong, Facilities Manager or Professor Robert Parker, Safety Committee Chair.
Chemical Safety Training
All graduate students who will be working in laboratories are required to participate in a one-hour Chemical Hygiene Training session. This session provides required information about working safely in laboratories in compliance with OSHA Laboratory Standards, Cornell Chemical Hygiene Plan, and general laboratory safety guidelines. Attendance at this training is mandatory for all persons working in a laboratory.
 
LIST SERVES
The Division maintains the following list-serves:

These list-serves are used to distribute information about seminars, special events and other important information. Faculty and staff are added to the appropriate list-serve(s) when they join the DNS.

Graduate students are not automatically added and must provide their Cornell NetID to Gail Canterbury (335 MVR, 255-2628) as soon as it has been assigned.

LUNCH ROOM 206 Savage Hall contains vending machines, a kitchen area, and a dining area. Filtered hot and cold water are available. A refrigerator and microwave are also available for your use. If you use the refrigerator please label your food with your name and the date. Items that are not clearly marked with your name and a date will be disposed of, container and all, every other Wednesday morning. Please be aware that storing food in any laboratory refrigerator is prohibited by law. All users of the refrigerator and microwave in 206 Savage should participate in keeping them clean. The lunchroom is used by everyone in the Division, so please clean-up after yourself.

MAIL DNS has mailrooms located at 124 Savage Hall and 341 MVR. Outgoing mail and campus mail may be deposited in either location. Outgoing mail and campus mail may also be deposited in the CHE mailroom located in the sub-basement of MVR. There is a full-service U.S. Post Office in the Industrial and Labor Relations School . Please do not use your office address for personal mail or deliveries.

Faculty and staff in Savage and Kinzelberg Hall have mailboxes or mail folders in room 124 Savage Hall. Graduate students with an office in Savage or Kinzelberg Hall also have mail folders in 124 Savage Hall.

Faculty and staff in MVR have mailboxes in 339B MVR. Graduate students with an office in MVR have mailboxes in the hallway outside of 339B MVR.

OFFICE AND BUILDING ACCESS Faculty and staff receive office keys on their first day of work. Graduate students receive office keys at their DNS orientation. Electronic access to MVR or Savage/Kinzelberg Hall must be arranged through Al Armstrong. Al will need your employee or student ID number to arrange access.

Access to the Graduate Student Computing Facility is arranged through Francoise Vermeylen (B19 Savage Hall, 5-8211).

OFFICE SUPPLIES The Divison provides faculty, staff and graduate students with basic office supplies. If you need a small quantity of any item on the basic office supplies list please contact Connie Soper (5-3206, 119 Savage Hall). You can stop by 119 Savage to collect these items if you need them immediately or contact Connie by phone or e-mail and she will ask one of our student employees to deliver these items to your office. If you use large quantities of any office supply to conduct your research then you should order those supplies and charge them to the appropriate account. Office supplies not listed on the basic office supplies list are not provided at the Division's expense.

PARKING     The Office of Administrative Support maintains a small supply of permits for visitors that are here for special Division meetings or events (legislator visits, meetings with the Director, etc.). These permits are not available for seminar speakers, interviews, or regular meetings.

Vendors and interviewees are expected to purchase their own permit at a traffic booth.  Visitors who are seminar speakers should be provided with a permit through the administrative assistant who helped to facilitate the seminar.  Visitors who are here to participate in a meeting or workshop should be either provided with a permit (courtesy of their host at their hosts expense) or asked to purchase a permit at one of the traffic booths on campus; when appropriate this expense can be reimbursed along with their other expenses. 

If you would like to order visitor permit you may do so through the individual who does your purchasing.  A book of 10 full-day permits can be purchased for $100 and a book of 10 half-day permits can be purchased for $60 (spring 2007 rates - subject to increase).

Parking options for visitors is limited.  Many spots that were previously designated for visitors have been converted to FLEX parking spots and are limited to two hour parking.  One of the closest places for visitors to park is the Parking Garage.  Visitors also have the option of parking at the metered lot across of the Dairy Bar on Tower Road (visitors can park all day for $9 (spring 2007) but they must use a credit card).

PAYCHECKS Faculty, exempt staff and graduate assistants are paid semi-monthly, on the 15th and the last day of the month. Non-exempt staff are paid bi-weekly. If you’re paid semi-monthly or bi-weekly you can arrange direct deposit.

Pay advices (for checks that are direct deposited) are distributed to individual mailboxes. Pay checks must be picked up in person at 119 Savage Hall; a picture ID is required.

Graduate students who are awarded fellowships, scholarships and traineeships receive checks in a lump-sum payment at the beginning of each semester. Students may sign up for direct deposit. New student checks will be available at new student registration at Bartels Field House. Continuing students will be notified by Gail Canterbury (335 MVR, 5-2628) when they may pick-up checks in person at the Graduate School Fellowship Office (155 Caldwell Hall). Students must be registered to receive fellowship stipends. Students picking up checks in person must present a valid Cornell ID.
 
Most academic-year fellowships will be paid in two installments; approximately one half of the stipend is paid at the beginning of each semester. Most twelve-month fellowships are paid in three installments, as follows: four months of stipend at the beginning of the Fall semester (late August), five months of stipend at the beginning of the Spring semester (late January), and three months of stipend in early June.
 
Please direct questions concerning paychecks to Mary Kay Larson (B16 MVR, 5-2610) in the College of Human Ecology ’s Business Service Center.
 
Graduate students who are awarded fellowships, scholarships and traineeships should direct questions regarding stipend payments to the Graduate Field Assistant, Gail Canterbury (335 MVR, 5-2628).
 
PETTY CASH A petty cash fund is kept in the College of Human Ecology ’s Business Service Center , located in B16 MVR Hall, to reimburse out-of-pocket expenses up to $25. You should bring the original receipt and a completed Personal Purchase Reimbursement Requisition Form to the Business Service Center to receive reimbursement. The account owner should sign the slip approving the reimbursement.

PHOTOCOPYING Copies can be made in both the MVR and Savage Hall mailrooms using a copier authorization code. If you’re copying materials for your faculty supervisor/advisor you should ask for his/her copier authorization code. Copies are billed to the authorization code at 5 cents per copy. Contact Connie Soper (119 Savage Hall; 5-3206) to request a copier authorization code.

PURCHASING Faculty, staff and graduate students who will be purchasing items or services using funds in a Cornell account should contact Beverly Gedvillas in the Office of Administrative Support (5-0130; 113 Savage Hall). Bev can advise you on the appropriate procedures for procuring goods or services.

ROOM RESERVATIONS Rooms 100, 200, 232 or 332 Savage Hall can be reserved through Connie Soper (119 Savage Hall; 5-3206). Many rooms are available for reservation in MVR Hall; please contact Kenna Snow-Tompkins (185 MVR Hall; 5-1833) for MVR Hall room reservations.

SECURITY After business hours, on holidays, and on weekends, the buildings are locked. Please do not prop open outside doors or let strangers into the buildings. This is to prevent theft, as well as for your personal safety. In the event of an emergency you should call the University Police by dialing 911, picking up one of the red phones in the corridors, or by dialing 5-1111. If you’re using a cell phone to place a call about an emergency DO NOT call 911 – you must dial 255-1111 instead.

Do not leave your valuables lying around. Thefts should be reported immediately to the University Police (5-1111) and to Al Armstrong, (114 Savage; 5-7609), Division Facilities Manager.

If you lock yourself out of your office during the day please see Al Armstrong. If you lock yourself out of your office after hours, call the University Police (5-1111). DO NOT use a red emergency phone to make this call.

SEMINARS One of the Division’s major benefits is its ongoing nutritional research. The faculty and students come from all over the world and their interests cover everything from food policy to molecular biology (and many topics within that range). Many weekly seminars offer an opportunity to learn more about your particular area of interest, but more importantly, to broaden your perspective about the interdisciplinary field of nutritional sciences. A weekly schedule is posted for all seminars on the first floor of Savage Hall and next to the mail boxes on the third floor of MVR Hall.

Field Seminars are held every Monday at in 100 Savage. Field seminars cover a wide variety of topics by visiting experts as well as DNS faculty or graduate students. Attendance at this seminar is an important part of meeting faculty and other students and discussing a variety of issues: everything from policy-making to molecular biology. All graduate students and faculty are encouraged to attend. Refreshments are served in the lobby area prior to the seminar.

Other DNS Seminars:

The Division receives notices about other seminars on campus. These notices are posted on a seminar bulletin board on the 1st floor of Savage Hall and the 3rd Floor of MVR Hall’s main building.

SOFTWARE PURCHASES If you are contemplating ordering new software you should check with the CSG before making any purchase by sending a request for assistance to the CSG Help Desk at http://csg.human.cornell.edu/helpdesk/user/Default.asp. The CSG may be able to provide the software you need a reduced cost or for free. They can also recommend the best place to purchase software that they are not able to provide.

STATISTICAL SUPPORT Researchers in the Division of Nutritional Sciences use a wide spectrum of statistical tools to describe, analyze and report their data. Much of the research conducted requires the use of substantial computing on microcomputers and shared computers.

The Cornell Statistical Consulting Unit provides extensive services and instruction to support research and undergraduate and graduate studies, including: research design, data acquisition, data manipulation, basic data analysis, planning and interpreting statistical analysis, implementing statistical analysis, and provision of statistical software.

The rationale for providing these services is that statistical design and statistical software are complicated. Knowing conceptually which analyses should be performed is essential but not sufficient. It is also necessary to know how to get software to perform those analyses. Furthermore, course work in statistics provides essential background for students, but students typically do not really begin to understand statistics until they apply it to their own work. Consequently, from an educational perspective, it is important that expertise in statistics and in the implementation of statistical analysis is available throughout the time that students are conducting their research.

The objective of Statistical Consulting is to provide full-service statistical support for researchers that is ongoing, comprehensive, flexible, timely, and tailored to the needs of researchers in the Division. The consulting approach emphasizes one-on-one instruction. Handouts have been developed that address common statistical problems or give step-by-step instructions on how to work with often-used applications on the computers. An electronic newsletter is issued periodically. Statistical Consulting staff provide workshops and seminars on various statistical topics and lectures in courses upon request. They have extensive contacts with other statistics and computing experts on campus, and can help researchers by identifying and making referrals to them.

To schedule an appointment contact Francoise Vermeylen (5-8211, B11 Savage) or Simona Despa (4-7278, B13 Savage). They also hold walk-in consulting in their offices every day from 1:30 to 2:00 PM for questions that take less than ten minutes to resolve. More information about the office is available at the web site.

The Division strongly encourages graduate students to take one or two semesters of statistics, depending upon concentration, in the first academic year. Graduate students in the field of nutrition take BTRY 601 (Statistical Methods 1) in the Fall, and either BTRY 602 (Statistical Methods II) or AEM 710 (Econometrics 1) in the Spring.

TELEPHONES For campus calls, you need only to dial the last 5 digits of the campus phone number. All campus numbers begin with the prefix 253-, 254-, or 255-. For all calls made outside of campus you will need to dial 9 to get an outside line. For local calls you will need to dial 9 and the 7-digit number. Personal long-distance calls can be made using a prepaid calling card or by calling collect. Business long-distance calls can be direct charged to a Cornell account by using an authorization code. If you have funds in a Cornell account, or your supervisor/advisor authorizes you to use his/her account, you should contact Donna Whiting (5-2711; 119 Savage Hall) to have a telephone/fax authorization code established for your use.

USE OF PERSONAL ELECTRICAL APPLIANCES No electrical appliances brought from home should be used in any office or laboratory without approval from the DNS Facilities Manager, Al Armstrong (114 Savage, 5-7609).

 

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